A free printable weekly time sheets pdf is one page a week that you print, hand to the crew and get back on Friday with the hours written in ink. Every row is a day: the date, the start, the finish, the break taken off, and the hours that are left. The last row is the week's total, and beside it the rate, the regular hours, the overtime hours and the pay those add up to. Nothing has to be typed while the work is going on, which is why paper still wins on a job where phones stay in the truck and the signal does not reach the basement. The free weekly timesheet template on this site prints that page for you, sized for one employee for one week, with the break column already there and the overtime line under the total. It also totals on screen first if you would rather print the week finished rather than blank. Print it, sign it, keep it: the sheet is the record the pay was worked out from.
What is on the printable time sheet template
The header carries the employee's name, the business, the week ending date and the rate, so a sheet found loose in a folder in November still says whose week it was. Then five, six or seven day rows, each with a start, a finish, the break taken off and a day total. Under those sits the week total, then a regular line, an overtime line and a gross figure. Two signature boxes finish it, one for the employee and one for whoever checks the hours. That is the whole document, and everything else on a printed sheet, a job number, a cost code, a line for materials picked up, is there only because the business wants the hours sorted that way afterwards.
Free printable time sheets: a week filled in by hand, then totalled
Take a framer who starts at 7 and finishes at 3:30 with half an hour off at midday: eight hours on the day row. Monday, Tuesday and Wednesday come in the same, Thursday and Friday run to nine hours each, so the week column adds to 42 hours. At 24 dollars an hour the first 40 hours are 960 dollars of regular pay. The two hours past 40 are paid at time and a half, which is 36 dollars an hour, so 72 dollars of overtime pay. The gross for the week is 1032 dollars, written on the last line of the same sheet the hours came from, so the arithmetic can be checked without opening anything else.
Writing minutes so the total actually adds up
Hours and minutes do not add cleanly in your head, so convert each day before you multiply. Forty five minutes is 0.75 of an hour, fifteen is 0.25, twenty is 0.33. A day written as 8:20 is 8.33 hours, and five such days are 41.65 hours, not 41 hours and something. If you round the written times to the nearest quarter hour instead, that is allowed as a practice, provided that over a period of time it works out fairly and does not consistently fall against the employee. Pick one habit, round both ways or do not round at all, and write the decimal in the day column so the week's total is a simple column of numbers.
Where overtime belongs on a printed sheet
Federal law requires overtime pay of at least one and a half times the regular rate for hours worked over 40 in a workweek, and the workweek is a fixed, regularly recurring period of seven consecutive days. A printed sheet earns its keep by matching that unit exactly: one page, one workweek, one employee, so nobody has to add Thursday of one page to Monday of another to find out where the 40 hour line fell. Do not average two weeks of a biweekly pay period together to get under it. Print two pages, total each on its own, and pay each week's overtime from the week that produced it.
Keeping the paper after payday
A printed sheet is not scrap once the check is written. Federal recordkeeping rules expect an employer to keep the hours worked each day and the total hours each workweek, along with the pay figures worked out from them, and the time records that support those figures are kept for a set number of years after the fact. In practice that means the signed page goes into a folder by employee and pay period rather than into a drawer by month. When somebody asks in March what a Tuesday in August cost, the answer is the page itself. Scanning each signed sheet as you file it, or keeping the finished totals in the paid product, saves the search later.
Questions people ask about free printable weekly time sheets PDF
Can I fill the pdf in on screen instead of printing it?
Yes. The weekly timesheet template on this site totals the hours, takes the breaks off and works out regular and overtime pay while you type, and you can print the finished page or print it blank and write on it.
How many days should a printable time sheet have?
Seven, one for each day of the workweek, even if the crew only works five. A blank Saturday row is worth having the week somebody gets called in, and it keeps the page matched to the workweek overtime is counted in.
Do handwritten time sheets, printable or not, still count as a record?
Yes. Nothing requires the record to be electronic. It has to show the hours worked each day and the total for the workweek, be accurate, and be kept, and a signed printed page does all three as well as a screen does.
Should the employee sign the printed sheet?
Sign it, and have whoever checks the hours sign under it. A signature turns the page into an agreed record of the week rather than one person's note, and it settles most questions about a day before they reach payday.
Are the printable time sheets free to use and reprint?
Yes. Printing the page blank, filling it in by hand and totalling the week costs nothing and needs no account, and you can print as many copies a week as the crew needs. What the subscription adds is the keeping: every finished sheet saved against the employee and the pay period instead of a folder of paper.