Time sheets
- Gross pay for the week
- $891
- Regular hours, breaks off
- 37.5
- Total hours on the sheet
- 39.5
Every figure on this page is computed from the inputs you enter, by the method stated below it. TimeCardBook publishes no wage rates and quotes no survey: the defaults are a worked example to replace with your own. The one rule it names, overtime after 40 hours at time and a half, is the federal FLSA floor, and your state may add to it.
Time sheets have one job: to turn the hours a person actually worked into the pay they are owed, in a form both of them can check. A weekly sheet carries the days, the clock-in to clock-out hours, the unpaid break that comes off each day, the overtime that goes on top, and the gross at the rate. Most sheets fail at the arithmetic, not the layout: a break forgotten, minutes added as if they were decimals, overtime paid at the straight rate. This guide is about what a time sheet has to carry and how the hours are added up, and the free timesheet template on this site does the arithmetic with no account.
Try the free timesheet template Free to use. No account, no card, no sign-up.
Days times hours, and the break comes off each day
The regular hours are the days worked times the hours clocked, less the unpaid break for every day it was taken. A 30-minute break over five days is two and a half hours, and a sheet that forgets it overpays the week by that much every week. The template takes the break in minutes per day and shows the regular hours with it already off.
Overtime goes on top, at the multiplier, on its own line
Under the federal Fair Labor Standards Act, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay. Several states add a daily rule. The sheet carries the overtime hours as their own line at the multiplier, so the employee sees the premium and the bookkeeper sees the base.
Regular pay, overtime pay, gross, and the sheet is done
Regular hours at the rate is the regular pay; overtime hours at the rate times the multiplier is the overtime pay; the two together are the gross for the week, the last and largest figure on the sheet. The paid plan keeps that sheet against the employee and the pay period, so the question in March has an answer.
Time sheets: common questions
What should a weekly time sheet include? The employee's name, the pay period dates, each day's clock-in and clock-out, the unpaid break taken off, the regular hours, the overtime hours on their own line, the rate, the regular pay, the overtime pay and the gross, with a line for the employee and the supervisor to sign. The template on this site carries every figure; the paid plan adds your business name and files it against the employee.
How do I add up minutes on a time sheet? Convert them to decimal hours first: divide the minutes by 60, so 45 minutes is 0.75 of an hour, and 7 hours 45 minutes is 7.75 hours. Adding 7.45 instead of 7.75 short-pays the employee 18 minutes a day. The timesheet conversion chart on this site does the division for any minute figure.
Do I have to pay overtime after 40 hours? For employees covered by the federal FLSA, yes: hours over 40 in a workweek are paid at not less than one and a half times the regular rate. Some employees are exempt, and some states add overtime after a set number of hours in a day. The template pays the overtime hours you enter at the multiplier you set, and the rule that applies to you is your state's and your adviser's call.
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