One paid plan
One price for the whole crew, no per-user fees. If the free tools do the job, keep using them; Pro is for the day the employee asks about the overtime on a week in March.
Free tools
$0 Free to use. No account, no card, no trial clock.
- Every tool adds up the hours on the page
- Print the timesheet straight from the browser
- Run the conversion chart as often as you like
- See exactly what your crew will receive
TimeCardBook Pro
$2.50 per month, whole crew
- Everything in the free plan
- Download as PDF
- No TimeCardBook watermark
- Save every pay period and reopen it later
- Your business name and logo on it
- Export every pay period in one go
- Save converted shifts against the employee
- Compare a week at different overtime rules
- Share under your own name
- Add employees and pay periods
- List and edit what you have added
- Every timesheet against the employee it belongs to
- A login for your foreman or bookkeeper
- Export employees and pay periods
- Timesheet reminders emailed to your crew
- Connect your own Stripe account and get paid online
- A pay link on every client timesheet, straight to your account
- Connect your QuickBooks Online or Xero
- Every billed timesheet pushed into your books, client and all
Renews monthly at the price above until you cancel. We email you before any price change. Cancel any time from your account page. You keep Pro to the end of the paid month, and your employees, pay periods and timesheets stay exportable for 90 days after.
Online payments: Stripe's processing fee plus a 1% platform fee per payment, deducted before your payout.
Why not just use a scheduling suite?
Need shift scheduling, a GPS clock and payroll filing? Buy a suite. Need the week's hours added up right and a clean timesheet in the file? That is the product.
Suite pricing, for the record: When I Work Essentials is $2.50 per user per month, Pro is $5 per user per month and Premium is $8 per user per month (wheniwork.com/pricing, retrieved 2026-09-02). TimeCardBook Pro is $2.50 per month for your whole crew.